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Intuitive, high productivity system design
Specifically designed for staff with limited fleet
administration time in organisations where drivers,
vehicles, van stock and plant & equipment play
a significant role in day to day activities, FleetController
provides an impressive range of features to help
maximise the return on your fleet and driver investments.
Fleet information is continually updated in real-time
from data entered by drivers using our innovative
mobile phone software so making office staff and
Executives immediately aware of changing situations.
Office staff administration time is dramatically
reduced, information is both accurate & timely
leading to management decisions being made sooner.
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Advanced,
real-time management reporting
Explicit attention has been paid to the liabilities
and risks associated with operating a commercial fleet
of vehicles and specifically the Duty of Care and Health
& Safety issues for which Executives and Directors
are ultimately responsible.
FleetController uses high visibility dashboards to identify
issues requiring management attention :
•
real-time notification
of accidents, incidents & vehicle defects.
• annual driver
statement of business & private mileage for HM Customs
& Revenue PAYE.
• excessive driver
mileage & peer group comparisions.
• driver
training requirements & automatic driver refresher
reminders.
• excessive
vehicle maintenance costs associated with a particular
driver.
• on-line
driver license checks & annual check reminders.
•
carbon emissions
analysis.
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Easy
web interface for office staff / fleet administrators
Access for
office based staff to FleetController is via
the Internet using Internet Explorer 6+ and a secure
log-in to a personalised account. Each web user's account
can be tailored to provide access to the options required
for their fleet management tasks
so making sure their efficiency and productivity remain
high. Time saving techniques such as drag & drop
(of plant/ equipment to drivers and drivers to vehicles)
are a standard feature of the system.
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Web features for office staff/ administrators include
:
• user account management
& permissions.
• real-time GPS tracking,
journey data, historical replay & mapping facilities.
• drag & drop allocation
of plant & equipment to vehicles & drivers
to vehicles.
• comprehensive vehicle
records - costs, maintenance, security, insurance
etc.
• real-time reports
from drivers in the field.
•
fuel card spreadsheet import.
•
real-time
stock control including re-order notification &
supplier management.
•
vehicle and driver event &
diary management.
•
document management
for storage of vehicle records, manuals, policies
& procedures.
•
real-time text messaging
with drivers' mobiles via 'Chatterbox' feature.
•
on-screen, live reporting
and export to Excel, PDF formats.
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Simple
mobile phone software for drivers
The innovative use
a standard mobile phone for drivers to both 'pull'
stored information from FleetController as well
'pushing' required information to the system is
a major differentiation between FleetController
and other less advanced fleet management systems
and GPS 'tracker only' based systems.
The advantages of FleetController
are :
• virtually
nil capital investment
as most drivers will already possess a compatible
phone.
•
minimal training due to driver
familiarity with their device.
•
less resistance/objections
from workforce compared to permanent GPS tracker
systems.
•
real-time information from
drivers of a nature not possible from tracker only
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'pulled' by drivers to mobile phone :
• plant
& equipment allocated to vehicle.
•
vehicle care information e.g. fuel
type, oil requirements, tyre pressures, antifreeze etc.
•
known vehicle issues affecting performance
or operation.
•
service/ MOT/ insurance renewal
dates.
•
real-time
instant messaging with office staff. |
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Information 'pushed' by driver to FleetController via
mobile phone :
•
day/ shift start and end mileage.
•
live reporting of accidents, incidents
and vehicle defects.
•
management
defined periodic vehicle inspection/ check information.
•
vehicle stock usage via our innovative
barcode scanning system (camera phone required).
•
real-time
location information & journey data from portable
GPS tracking device.
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